Course revision
On this page, you can find help on how to audit your course.
At Nat and Tech, courses are revised twice a year before they are published in the course catalogue, the timetable is published, and students register for teaching. Each course revision roll is divided into two sub-processes: a first part where course information needed for early course planning is revised, and another part where course information that does not influence next semester's timetable is revised.
The reason for this division is that in order to publish a timetable before course registration, course planning must begin before the semester is completed and evaluated. Both sub-processes are supported by the Course Catalog Editor (CCE).
Course revision time schedule
Fall semester
| Start: Course revision part 1 | Start | End | |
Head of degree programme Course coordinator | Revision of course formalities, planning information and staff allocation begins | At the latest september 1st | |
Head of degree programme Course coordinator | Revision of course formalities, planning info and staff allocation continue | September | November |
Education Committees Director of studies | Approval of revisions of course formalities, planning information and staff allocation | At the latest november 15th | |
| Start: Course revision part 2 | Start | End | |
Head of degree programme Course coordinator | Revision of course content and exam information begins | December 1st | |
| Course coordinator | Revision of course descriptions (course content og exam information) | December 1st | January 22nd |
Head of degree programme | Does quality checks and presents them to Committee on Education for Approval | January 22nd | February 23rd |
Head of degree programme, director of studies and the administration
| Prepare relevant material for the Board of Studies and approves the materials that is not presented to the Board of Studies | Begins continuously January 22nd | Appendices are ready in week 10 |
| Board of Studies | Prepare for meetings | Week 10 | Meeting in the Board of Studies week 11 |
Board of Studies | Courses are approved and sent to the study administration in the CCE | After the Board of Studies meeting | March 15th |
Board of Studies | Courses are sent back to the head of degree programme in the CEE to be revised | After the Board of Studies meeting | April 5th |
| Study administration | Courses are processed in the administration | Begins continuously | The Course Catalogue is ready april 15th |
| Publication of timetable | April 24th | ||
Course registration for students begins | May1st - 5th | ||
| End: Course revision part 1 and 2 for autumn semester | |||
Spring semester
At the latest 15/2 | Head of degree programme Course coordinator | Part 1: Revision of course formalities, planning info and staff allocation begins |
February-May | Head of degree programme Course coordinator | Part 1: Revision of course formalities, planning info and staff allocation continue |
At the latest 15/5 | Education committees Director of studies | Approval of revisions of course formalities, planning info and staff allocation |
At the latest ?* |
| Part 2: Revision of course content and exam info begins |
June-September * | Head of degree programme Course coordinator | Part 2: Revision of course content and exam info continue |
At the latest 25/8* | Head of degree programme
| Changes to the Board of Studies |
At the latest 8/9* | Board of studies | Approval/non-approval of revisions of course content and exam info |
At the latest 29/9* | Board of studies | Non-approved changes are considered |
At the latest 1/10 el. 15/10 | Study administration | Publication of course catalogue |
At the latest 24/10 | Study administration | Publication of timetable |
1/11 | Course registration begins |
*NOTE. Dates are not fixed and may be changed during the semester.
Do you have any questions?
Do you have any questions to the CEE, then contact Bjørg Brink Dalgaard cce.nat-tech@au.dk.
Do you have any questions to Curriculumbased planning, then contact Chris Lund Nielsen cln@au.dk.
Generel guides to the CCE
What do you use CCE for?
Course Catalogue Editor (CCE) is a digitalised version of the existing system of folders in OneDrive.
The system has been developed to simplify the process of revising course descriptions for everyone involved in the process.
The system makes it easier:
- for you as the course coordinator to report changes and have them approved
- for the education committees and boards of studies to approve the changes
- for the studies administration to get an overview of the changes and publish the courses for the students
Over the next semesters, CCE will be implemented continuously across Natural Sciences and Technical Sciences.
How do I log into CCE?
You will find CCE on https://cce.au.dk/
Click on “Click to log in with Microsoft” to log in to CCE.
Make sure that you are either on AU's network, wired or eduroam, or via virtual private network (VPN).
How to get VPN access
If you don’t have VPN access you will have to install the VPN client on your PC or Mac OS. Find a guide on how to install the client here.
A quick outline of the system
The Course Catalogue Editor is designed to…
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Click to get to Front page
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A. Show what semester the changes will take place in
B. The archive of previous course changes - Click to choose previous semester
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Show a list of the courses you are registered as Course coordinator for
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Show a list of all courses that is expected to be published for the semester
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Only relevant for members of the Education committees
Show the educations that you are a member in and an overview of the courses
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Show all the educations on the faculties Natural Sciences and Technical Sciences
Course coordinator
As course coordinator, you must revise the course description annually and ensure that it reflects the changes made to the previous course as well as planned changes for the upcoming course. In the event of major revisions or development of a new course the description must be approved by the study board.
Part 1: Revision of course formalities, planning data (both teaching and exam schedule) and staff allocation
In the first part of course revision, you must revise course formalities, planning data (both teaching and exam) and staff allocation for existing courses via CCE, as well as create new courses. See what part 1 of the course revision includes in the image above ‘Course revision part 1’.
Part 2: Revision of academic course content and detailed exam information
In the second part of the course revision, you must revise the academic course content (description of qualifications, academic prerequisites, etc.) and the detailed exam information for existing courses, as well as for the new courses you created in the first part, via CCE. See what part 2 of the course revision includes in the image above ‘Course revision part 2’.
You will receive an email with a link directly to the course description when the description is open for revision. You will receive an email if you are added as course coordinator in The Course Catalogue.
Below are the specific guides that relates to you as a course coordinator:
You will recieve an email with a link directly to the course descritpion when the description is open for revision. You vil receive an email if you are added as course coordinator in The Course Catalogue.
Below are the specific guides that relates to you as a course coordinator:
Change the course description
You can change the course description by finding the course and open it.
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Expand the element you wish to change by pressing the beam (e.g. Description of qualifications)
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Click "Edit"
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Make your changes
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Click "Update"
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Fill out "Reason for change" and click "Save reason for change" when finished
The changes will be shown under the description by clicking "Show revisions".
Do you need to change other elements, please follow the same guide as abow.
When all changes have been made
When all changes have been made and you are done with the course description, the changes need to be approved the Education committee and Board of studies.
Click “Accept and send course to Education Committee” to send the course to approval.
Cancel, postpone or replace a course
When a course not will be conducted in the semester being publiched, you need to mark this on the course.
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Find an open the course (see “Find a course i CCE)
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Click on the orange box “Change to “Not conducted” in {Semester Year}”
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Coose one of three:
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Cancelled
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Replaced ⇒ search for the course that will replace this course
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Postponed ⇒ Select the semester and year the course is postponed to
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Click on “Mark course as obselet”
Create a new course
To create a new course, the head of degree programme (UA) needs to create the course with master data and add you as course coordinator.
You can find the course under “My courses” when the course is created.
Then you can fill out the rest of the course.
When course is done, please click on the box “Accept and send to Education committee” in the bottom.
Find a specific course
You can find the full list of courses in Natural Sciences and Technical Sciences under "Courses" in the top menu.
In the list you can search for:
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Course name or name of the course coordinator
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Education
On the front page you can click on "My courses" and find all the courses you are course coordinator for.
Head of degree programme
As a head of degree programme and as a member of the education committee, your role is to develop the academic and competency profile of the degree programme and contribute to the development of course descriptions and curricula. It is also your responsibility to process and approve changes to existing courses and the creation of new courses as part of the first and second part of the course revision. See the schedule for the autumn and spring semesters for an overview of the course revision.
Cancel, postpone or replace a course
When a course not will be conducted in the semester being publiched, you need to mark this on the course.
- Find and open the course (see “Find a course i CCE)
- Click on the orange box “Change to “Not conducted” in {Semester Year}
- Vælg en af de tre følgende valgmuligheder:
- Cancelled
- Replaced by course ⇒ search for the course that will replace this course
- Postponed ⇒ Select the semester and year the course is postponed to
- Click on “Mark course as obselet”
Create a new course
To create a new course you, as Head of degree programme, needs to create the main data of the course before Course coordinator can submit the rest af the description.
1. On the frontpage click on “Click to Create a New Course Description”
2. Fill out the boxes.
As minimum you need to fill out:
- Course name (DA)
- Course name (EN)
- Course coordinator
- Education
- ECTS
- Location
3. Push “Create and continue”
The description is now open for editoring and you don’t need to do anythin else. The course coordinator will be able to see the course under “My courses”.
Copy a descriotion from another course
Find a specific course
You can find the full list of courses in Natural Sciences and Technical Sciences under "Courses" in the top menu.
In the list you can search for:
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Course name or name of the course coordinator
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Education
On the front page you can click on "My courses" and find all the courses you are course coordinator for.
Board of studies
The course catalogue at Nat and Tech is a legal part of the academic regulations of the programmes. The boards of studies are responsible for ensuring that academic regulations, including range of courses, comply with the applicable rules. The individual course description is therefore a legal document and binding in relation to learning outcome, content, form of examination, number of hours, etc. It is therefore important that the course catalogue and the range of courses for the individual study programme are regularly approved in the relevant board of studies.
Part 1: Revision of course formalities, planning data (both teaching and exam) and staff allocation
As a general rule, the boards of studies are not involved in the first part, as the boards of studies do not process changes in course formalities, planning data and staff allocation. However, to ensure that radical changes at this stage do not conflict with current practice, the heads of studies are responsible for approving course changes and preliminary information about new courses. The heads of studies can also raise changes to course formalities, planning data and staff allocation into the study boards if this is deemed necessary.
Part 2: Revision of academic course content and detailed exam information
Twice a year, the study boards consider proposals for new courses as well as changes to the academic course content and detailed exam information for already approved courses. All new courses and changes to courses must first be approved by the local education committees in the departments. The boards of studies pay particular attention to the wording of the learning objectives and their correlation with the form of examination and the overall composition and alignment of the course.